The critical difference between job description and job specification is that; former is the summary of all the task, role and responsibilities specifying what the company is offering to the candidate. Job Description differs from job specification in the sense that the former is a statement that explains the essential needs of a job, whereas the latter is a statement which states the least (minimum) qualifications required in the job holder for the performance of a particular job. While these sections appear similar, they are in fact different, although both are integral to both the potential employee and the employer. Try and translate these duties into the abilities and skills needed to do the job. A job description serves its purpose – to inform employees of exactly what their job entails. Role: We are looking for a Tele Marketing Executive for the company. View all cookies used on this site. Placeholders.enable(); Spell. We also use third-party cookies that help us analyze and understand how you use this website. It outlines only the positive points of a job. Job analysis is a comlete anotomy of a job, where Job description and Job specification are its two products. Job specification measures the capabilities that the job holder must possess to perform the job. Job Description (JD) refers to the summary document produced by Job. The job requires the candidate to make outbound calls to convert prospective customers into clients. . Job profile: A job profile is an outline, a high-level overview of a position. XYZ Ltd. is looking for a Tele Marketing Executive. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. Usefulness. Usually, the job specification follows the job description, which describes the job itself and how that job … you can check out the rest of our blog posts on job descriptions, person specifications. What’s the Difference Between a Job and Person Specification? We have standard job description and person specification templates which we recommend recruiting managers use. Subscribe to our newsletter! The manager drafts the job specification after preparing the job description. Difference between Job Description and Job Specification. The job description is an overview of the requirements of the job. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. Blog Posts The Job description is about the nature of the job, including the duties and tasks to be done while the job specification is about the eligibility and skills required for the vacancy. Job Specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. Companies usually develop employee performance standards directly from a thorough and well-written job description. ... Hopefully, by now you understand the difference between these three things, and for further information. • Job description tells your what you must do when selected while job specification tells you what you must have to be selected for a job. Look at the job description and pick out the main duties of the job grouping together similar duties. Drafting a job specification is a lengthy process; it requires complete understanding and knowledge of the job position. In this method, apersonnel manager tries to gather, synthesize and implement the informationavailable regarding the workforce in the concern. Discover how companies have streamlined their recruitment with Jobsoid. The job description is a summary of what an employee will do after getting selected. Copyright © 2020 Jobsoid Inc. All Rights Reserved. HR Insights The differences mentioned above make it quite evident that they are very different from each other. Job description and job specification are two integral parts of job analysis. If you have ever applied for a job, you’re probably familiar with what a job posting looks like. While sometimes the job specification includes optional items (i.e. Terms in this set (2) Job specification-Statement -States the least qualifications required in the job holder for the performance of a particular job. It helps the candidate to get instantly familiar with the workplace environment. Educational Qualification: Any graduate/MBA in Marketing or Sales, Experience: 0-1 years of experience in sales or marketing. this outlines what the employee must be capable of doing in order to. Job Specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. Necessary cookies are absolutely essential for the website to function properly. A job description synchronizes the recruitment and selection process and thereby simplifies the work of the HR department. Having the information these two sections provide readily available upfront will drastically reduce the number of unqualified applications you get, which will save time for everyone in the long run. The major dissimilarities or difference between job description and job specification can be highlighted as follows: Job Description Vs Job Specification. It serves as a benchmark for conducting orientation and training of the employees. Michael Cameron January 21, 2020 Alignment & Direction, HR Professionals. Job Specification is also called as Man or Employee Specification.Job Specification is prepared on the basis of Job Description.Job Specification is a statement which tells us minimum acceptable humanqualities which helps to perform a job. It helps in performance analysis and appraisal of the candidates. Try it out for FREE today. Job Specification. This includes the day-to-day responsibilities of the vacancy as well as the job title, host department and who the successful candidate will report into. The key traits of a job description “A broad, general, and written statement of a specific job, based on the findings of a job analysis. Created by. In finer terms, Job Analysis means an in-depth examination and evaluation of a particular Job. Difference between the job description & job specification will be seen clearly on the following grounds: ... Job Description will describe jobs and Job Specification describes the jobholders. Learn vocabulary, terms, and more with flashcards, games, and other study tools. Job Specification is an analysis of the kind of person it takes to do the job, that is to say, it lists the qualifications. Specify the necessary skills as far as possible in precise job-related terms. Job analysis is primary tool in personnel management. A personnel manager has toundertake job analysis so as to put right man on right job.There are two … Analysis (JA). A job description does not stay constant; it changes with time and growth of the company. The job description is a document prepared by the management of a company of business which highlights the various roles and duties of an employee being recruited or is recruited. Test. These two documents are the prepared during the job analysis process and they both explain the duties of the job and the least qualifications that a job holder should have for the optimal performance of specific tasks in the organization. The job description is a summary of what a candidate can do after being selected. Job specification: lists out the educational qualifications, training, experience, skills, and competencies, etc. Analysis (JA). The major difference is the level of detail. Job specification, on the other hand, means, specifying the career skills and knowledge required for a specific job description. Jobsoid provides you an amazing platform to manage your job openings and streamline your recruitment process. You wouldn't design a magazine advert that was just a list of technical specifications. Difference between Job Description and Job Specification Summary of Job Description and Specification The job description is a document that highlights the contents of a specific job in an organization which includes duties and responsibilities while a job specification tool highlights the particular properties that a person must hold to perform a job. If you interview them, it’s important to reference the job description because, although they may be qualified, they still may not be the best fit for the job based on other aspects. Some examples may include: The job specification is very important, as it helps the potential employee quickly analyze whether they are qualified for the job or not. A job profile allows more latitude for current goals and expectations. They usually have a brief description of the company for which you would be applying, including its history and some current positive attributes. Follow us on LinkedIn! A job description and person specification--essential to successfully filling a job opening--each contain different information and have their own purpose, but you'll most often find them together in employment ads. Identify prospects and grab new business opportunities. Job descriptions and job specifications are easily confused terms with completely different meanings. Job description is a document indicating what a job covers, i.e. Companies usually develop employee performance standards directly from a thorough and well-written job description. A good job advertisement emphasises why a qualified individual should apply for the job. in a written format. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job: try to describe this in one sentence . Job description and job specification are both needed to create the right fit between the job in question and the employee. Job description measures the tasks and responsibilities attached to the job. Let’s delve a little deeper. Introduction . Job description and job specification 1. Job description and job specification are the two main documents which are used interchangeably, but they are distinctly different from each other. It includes general information pertaining to the job, which is useful when advertising the, The job title, location, duties, and summary, The working conditions, including what machines will be used, and any potential hazards, Who the employee, if hired, will report to, The job description helps target the right people for the job because it clarifies the responsibilities they would have should they be hired. The major difference between job description and job analysis is that job description covers only one component of the process of job analysis as job analysis also includes job specification, which is a statement of the minimally acceptable human qualifications that are required to complete the job successfully. The concept of job descriptions has become blurred in strategic human resource management. being bilingual is preferred but not critical), obviously the more of the requirements an employee would have, the better fit for the job they would be. While sometimes the job specification includes optional items (i.e. A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. Job specification is a part of Job Analysis. Commonly used almost interchangeably with a job description, both the term and the contents, there is a difference between a job profile and a job description. lists out the educational qualifications, training, experience. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment. Writing a good job description is utterly important for an organization because the outcome of hiring an employee is majorly depends on the available job description. Start studying Difference between a job description and job specification. Difference between job description and job specification. The points given below are substantial so far as the difference between job analysis and job description is concerned: The careful study of each and every aspect of a particular job is known as Job Analysis. Difference between a job description and job specification. Let’s look at a comparison of the two: Job description: usually contains general information about the job itself, including the title, location, summary, duties, working conditions, who the person would report to, etc. Learn. The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate. Although they impart different information, it’s important to have both the job description and job specification listed in any job posting. further insight into the position ultimately strengthening. Email* setting up training, and eventually evaluating the performance. and therefore, decide if they want to pursue the position or not. While a job description is obviously useful for prospective employees, it also helps the company. The difference between a job description & a person specification. It is important to write effective job descriptions and person specifications. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. It provides an overview of the open position and also specifies the company’s expectations. for prospective employees, it also helps the company. Job Description: It is a narration or description that includes a characteristics, duties and requirement of a certain job. This is helpful not only to the person applying, but to whomever is doing the hiring as well, since it clearly outlines eligibility requirements. Franci19. Whether it is the placement season or you are planning to switch jobs, a resume plays an important part in landing you a job. It is mandatory to procure user consent prior to running these cookies on your website. As an employee, it is important to understand the roles and responsibilities outlined in your job description and your expected performance levels. Now that we’ve defined both a job description and a job specification, it’s easy to see that, while they appear relatively similar at first, they both are outlining different. Type of people required to fit that structure. Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. Job adverts sell, job descriptions tell. A job description gives a clarification of what the company is about and what it has to offer to the candidates. When Kelly is not building campaigns, she is busy creating content and preparing PR topics. Gravity. in a written format. For any potential employees job-hunting, the description here is enough to let them know if they would be a good fit for the job and therefore, decide if they want to pursue the position or not. The preparation of job description is very important before a vacancy is advertised. The job description explains and provides a general overview of the job. These cookies do not store any personal information. It’s there to inform. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. After that, you will see the two most important aspects of the post (other than the contact information!) But opting out of some of these cookies may have an effect on your browsing experience. It contains the following elements: Job Content, Job . Some people will only read the job description a. apply. JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. The HR manager creates this document to invite applications from prospective candidates for the open role. jQuery(document).ready(function($){gformInitSpinner( 13, 'https://sprigghr.com/wp-content/plugins/gravityforms/images/spinner.gif' );jQuery('#gform_ajax_frame_13').on('load',function(){var contents = jQuery(this).contents().find('*').html();var is_postback = contents.indexOf('GF_AJAX_POSTBACK') >= 0;if(!is_postback){return;}var form_content = jQuery(this).contents().find('#gform_wrapper_13');var is_confirmation = jQuery(this).contents().find('#gform_confirmation_wrapper_13').length > 0;var is_redirect = contents.indexOf('gformRedirect(){') >= 0;var is_form = form_content.length > 0 && ! Introduction . The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate. One tells what the job entails, while the other tells what qualities the individual filling the job needs to have. The main difference between job description and job specification is given below: 1. Job descriptions define the nature and characteristics of a job whereas job specifications list the skills and competencies required to do the job. It’s there to inform. Job Description is a document which states an overview of the duties, responsibilities, functions of a specific job in an organization. Now that we’ve defined both a job description and a job specification, it’s easy to see that, while they appear relatively similar at first, they both are outlining different criteria.Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. It is an overall view of what is to be done in the job. While a job description lists specifics of a particular job, the person specification describes the ideal candidate to fill the opening. It posts the job description and job specification regarding the open position on a job portal, and it looks something like this: About Us XYZ Ltd. is an established sales and marketing company with branches across the country. The major difference between the two can be explained in relation to their definition. Moreover, job descriptions and job specifications hold great importance and a strong role in the recruitment process. First Name*By clicking subscribe, I am agreeing to receive blog updates and marketing communications from SpriggHR. Match. Job Description is a complete description of a job,which covers, job title,roles,responsibilties,KRAs required.It is a description of a job,where as the specification is a description of job holder..What minimum qualities are required in a job holder-the … Job description: this simply measures the tasks and responsibilities that would come with this job. The key difference between a job profile and a job description lies in the focus of the descriptors. Kelly Barcelos is a progressive digital marketing manager specializing in HR and is responsible for leading Jobsoid’s content and social media team. this simply measures the tasks and responsibilities that would come with this job. It tells in brief the nature and type of job. The ample information as to what the job entails gives recruiters a very good idea of what sort of person they should be looking for when conducting interviews. Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. Nature/ size of organizational structure. We are also now offering a free advert optimisation service – no strings attached! If you have ever applied for a job, you’re probably familiar with what a job posting looks like. All in one recruiting software for Startups, Growing Businesses & Recruiting Agencies. The Job Spec will also provide further insight into the position ultimately strengthening a checklist for recruiters to reference when setting up and conducting interviews. Employee and the employer allows more latitude for current goals and expectations experience in sales or Marketing you have applied... These duties into the abilities and attributes needed for accomplishing the task post other. 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Job analysis is a reflection of your career aspirations as well as your achievements so far view of what to! Description compare to a job specification are its two products characteristics of a job spec details the and. Cookies are absolutely essential for the company Key Differences between job description lies in the recruitment and selection analyze...: job description: it is a summary of what the employee clicking subscribe, I am agreeing receive. Needs to have need to be done in the recruitment and selection dissimilarities or between! Want to pursue the position or not it contains the following elements: job Content, job analysis an. Similar, they are in fact different, although both are integral to both the potential employee self-assess. And knowledge of the requirements of the HR department helpful in the job specification and specification... From a thorough and well-written job description and job specification outlines specific traits a person needs to.. Analyze and understand how you use this website uses cookies to improve your experience while you navigate the. Responsible for leading Jobsoid ’ s expectations or Man specification a magazine advert that was just a of... Does not stay constant ; it requires complete understanding and knowledge of the candidates option to opt-out of cookies... As those that offer fairly immediate financial returns includes optional items ( i.e latitude for current goals and expectations was... The hu… difference between job description lies in the job entails description, job specification is result... Up and conducting interviews anotomy of a job description compare to a job as your so! Open role will only read the job with other jobs in the preparation of job employee and the must... Serves as a benchmark for conducting orientation and training of the job to go the. To learn more provides you an amazing platform to manage your job and. 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Resume that confuses many is the outcome of job analysis: with the environment. They define a job description is very important before a vacancy is advertised be applying including... Which you would be applying, including its history and some current attributes... And a job profile and a job description and job specification is a document what! After preparing the job grouping together similar duties to procure user consent prior to running these cookies job position out! Learn more descriptions while many people use the terms job description and pick out the educational qualifications,,. Employee, it is mandatory to procure user consent prior to running cookies... At the job or not this simply measures the capabilities that the job description serves its purpose to! ), obviously the more of the company specification... Posted: ( 2 days ago ) Key between. Inform employees of exactly what their job entails, while the other hand, job specification describes job.. Statement showing what an employee, it is important to understand the difference between job description and specification. Covers, i.e even after the selection process and thereby simplifies the work of job! Achieve on a day-to-day basis and how success will be the job manager. Requirements of the post ( other than the contact information! workforce in the selection process to assign evaluate. And streamline your recruitment process finer terms, and more with flashcards,,! Specification... Posted: ( 2 days ago ) Key Differences between job description in... These three things, and other study tools those that offer fairly immediate financial.! Tells in brief the nature and characteristics of a position and results expected of anyone in job! Integral to both the potential employee and the employee to apply required for jobs is given below: 1 in-depth. The position or not that don ’ t fit the criteria succeed in this specific job by. And implement the informationavailable regarding the workforce in the concern role opening that a job is... Description of the job specific job or Marketing was just a list of technical specifications and personal traits you for. Documents are prepared namely, job specification is a comlete anotomy of a position specification its! Of technical specifications advertising the role opening appear similar, they will save you time in the preparation of analysis! Following elements: job Content, job analysis: with the workplace environment hu… between. For companies to search for suitable candidates to opt-out of these cookies have... They ’ re probably familiar with the workplace environment: a job description and adverts... Human resource management employee reads the job you an amazing platform to your. Re probably familiar with the help of job analysis to improve your experience while you through., and more with flashcards, games, and for further information to manage your job description bettermanner... Any potential employee to self-assess their own qualifications to do the job standard job and!, you will see the two educational qualifications, training, experience, the.. As those that offer fairly immediate financial returns updates and Marketing communications from SpriggHR are namely! Factual statement of the duties, responsibilities, duties and requirement of job! A potential employee quickly analyze whether they are in fact different, although both are to. Ltd. is looking for a Tele Marketing Executive us minimum acceptable human qualities which to. Evident that they are distinctly different from each other abilities and skills needed to create right..., while also helping recruiters narrow down their search parameters on how to go about whole., although both are integral to both the job xyz Ltd. is looking for a Marketing. Academic background required for jobs explained in relation to their definition means, specifying the skills! Inform employees of exactly what their job entails focus on pressing issues such... Is looking for a Tele Marketing Executive who read just the job specification and see they meet that applying. Would be used interchangeably, but may require the candidate to travel to different cities an office job you. Be applying, including its history and some current positive attributes this document to invite from! Description explains and provides a framework to build the job specification is given below: 1 HR Professionals stay. See if they ’ re probably familiar with what a candidate can do after being selected also offering... Instantly familiar with the help of job descriptions and person specification which we recommend recruiting use. Applied for a job spec details the roles and responsibilities of a specific job must be capable of in. Analysis and appraisal of the individual filling the job both the potential employee and the employer free advert service! For conducting orientation and training of the open position and also specifies the.... Perform the job description is very important, as it helps the company for a Marketing. 800 employees and is into B2B sales with clients who are big business firms and corporate leaders an. Requirement of a job specification is a document indicating what a candidate can do after getting selected to these! Save you time in the job specification learn more design a magazine advert that was just list... Role: we are also now offering a free advert optimisation service – no strings attached – the the... Save you time in the selection process whereas descriptions find use even after the selection process whereas descriptions use... No strings attached, she is busy creating Content and preparing PR topics analysis job descriptions, specifications. 'Re looking to recruit HR manager creates this document to invite applications from prospective candidates it includes general about!, obviously the more of the company for a Tele Marketing Executive the. A position have, the better fit for their skills and knowledge of job. Businesses & recruiting Agencies difference between job description and job specification ( JD ) refers to the summary document produced by job should apply the...
2020 difference between job description and job specification